2017年澳洲留学套磁邮件怎样写才不low?

2017-06-28 作者： 208阅读

　　澳洲留学需要写各种各样的套磁信等等，留学毕业之后大家还需要写各种各样的邮件。究竟邮件怎样写才可以显得不low呢?究竟邮件格式和措辞怎样写才可以显得比较地道呢?关于这一点，下面澳际小编就来为大家简要介绍以下几点，希望可以帮助大家解决燃眉之急。

　　1、邮件开首句型

　　邮件称呼：

　　普通工作邮件，直接称呼名字字就好了，比如Hi Steven，不需要用Mr.，甚至写给总裁的邮件，也是直接说Hi Bill，不需要Hi President Johnson。否则真的真的太令人不自在了。

　　学术场合才需要加抬头，比如Prof. Johnson. 政客的Congressman Johnson.

　　一般不加Dear哦，只有公司HR群发邮件才说Dear all, 发给个人的，一般就Hi Steven或者直接说Steven,

　　邮件问好：

　　周一/二可用：

　　■ I hope that your week is off to a great start.

　　■ Hope you had a great weekend.

　　万能的：

　　■ Hope you’re well/Hope you are doing well.

　　■ I hope this message finds you well.

　　美国人的开头总是hope来hope去的，除了希望还特别爱谢谢人。。。

　　感谢系列：

　　■ Thanks for the quick reply.

　　■ Thanks for getting back to me.

　　■ Thanks for the update on the situation.

　　■ Thanks for the updated information.

　　■ Thanks for gathering the information this week on this issue.

　　别人发邮件提供信息给你，中文邮件是懒得回的，英文邮件也习惯感谢，简单回复一个。

　　■ Thank you.

　　■ Well noted.

　　■ Noted/Received with thanks.

　　■ Good information.

　　2、邮件内容句型——必备句式

　　请别人帮忙

　　■ At your convenience, would you please send me.....

　　最後加上Thank you for your assistance.

　　寻求意见

　　■ Our team would appreciate your insights/input on.....

　　■ Due to the short time frame for this proposal, prompt reply is greatly appreciated.

　　取消会议

　　■ I want to be mindful of your time and we don’t have any updates at this point; therore I suggest that we cancel/reschedule today's meeting. If you disagree or need assistance, please let us know.

　　■ My apologies for the late notice, but i need to reschedule tomorrow's call. There remain a few open items we need to address, therore i will send out a new invite once we agree upon a time.

　　对方发邮件问问题时，回答完加上

　　■ Hope this answers your question. Let me know if further detail/explanation would be helpful.

　　会议总结

　　■ Thank you for making time on a very busy Friday afternoon to join our discussion. i hope we were able to provide clarity on......Attached is a summary of what we discussed today.

　　道歉

　　如果是回邮件回得晚了，先道歉，(以下sorry也可以替换成apologize，更正式一点，发给重要的人或者群发)

　　■ Sorry for the late reply.

　　■ Sorry I haven’t got back to you sooner .

　　■ Sorry for the delay getting back to you.

　　如果是临时通知别人是什么事情

　　Apologies for the late/short notice.

　　如果是上一封邮件没写清楚导致收件人误解了

　　I apologize if this was not made clear

　　提前给别人预警如果自己的措辞过于强硬

　　I apologize if this may make you feel uncomfortable/bad.

　　I apologize if this may sound a little harsh.

　　3、收尾套路

　　最后收尾的套路，一般都是问别人意下如何。(不要用please tell me ...这种句式，从来没见过老外用的)

　　■ Please let me know what you think.

　　■ Please let me know your thoughts.

　　■ Let me know if you have any questions or concerns.

　　■ Please let me know if there are questions.

　　■ Looking forward to your input/insight

　　■ That’s my idea, what's your idea?

　　■ Please review the lengthy e-mail and provide feedback on how we can proceed.

　　或者，干脆用下面的话结尾

　　■ I'll let you know more tomorrow

　　■ Please call me if you like

　　4、文件在附件中哦?

　　附件怎么说?

　　附件的英文是attachment.但是如果你说please find the attachment实在是恶俗至极。

　　一般直接用动词attached, enclosed.

　　■ Attached/Enclosed please find the report.

　　■ I attached the report and let me know what you think.

　　文件怎么说?

　　excel, pdf, word 如果你说file也是恶俗至极，正确的说法是document.(excel可以说spreadsheet, ppt可以说presentation)

　　■ Attached please find the document.

　　5、真实案例

　　过去几天我一直在做老板 A 布置的任务，可有一天早上，老板 B 发邮件布置了新任务。我想，邮件里跟老板 B 肯定解释不清，而且显得我能力不足。反正我手头上的事最多再有半天就做完了，那时候我再回复老板 B 吧。

　　结果不巧，剩下那些 A 布置的活比我预期的要难，我花了一天才做完。

　　晚上，刚准备留下做老板 B 的活，就收到他的邮件，问我做的怎么样了。我急忙打电话向他解释了情况。他说，那你应该早点告诉我，我这个今晚就要。早知道你在做别的事，我就安排其他人了。

　　所以拯救英文邮件最重要的是——要融入英语语境的环境中

　　如果你给人做事：

　　■ Will do.

　　■ On it now!

　　■ Will send over a draft by the end of the day.

　　■ I'm having trouble accessing XYZ's site. Might have to get back to you tomorrow. Is that okay?

　　■ (更客气一点)I have a lab report and a problem set due on the same day. Could I have an extension till Wednesday?

　　■ (如果你同时被布置了两件事)I'm working on a memo ABC needs for his mtg this pm. Should I talk to ABC?

　　■ I'm not feeling well today and will take the afternoon off. Please do let me know if you need me tomorrow.

　　如果你负责项目

　　■ Received with thanks.

　　■ How's your XYZ (research paper, draft analysis, lab report) going?

　　■ Wanted to clarify something with you. Could you call after 3?

　　■ The second half needs a bit more work. Check this report we published last quarter, and send me what you have this pm.

　　■ Shoot me an email when you are free.

　　■ I'm on the road this week. Will get back to you next Monday.

　　上面的句子很多没有主语，乍一看也不礼貌，更没有“亲爱的某某”，“祝好”这类客气话。但公司、学校的内部沟通，很多时候要的就是这种简洁的进度更新。永远不要因为怕打扰或者怕邮件里说不清就不发邮件，永远不要假定你的老板、老师、同事、下属知道你在干什么，遇到问题要积极沟通而不是埋头干活，比没能按时完成任务更糟糕的是没有提前知会老板。

　　实际上美国人的商务邮件用词造句非常灵活且随意，有时候写的邮件明明看上去有语法错误，但这就是美国人的邮件风格：

　　第一，做事儿

　　第二，把事儿说清楚

　　第三，符合美国人的说事儿习惯

　　以上就是大家在进行澳洲留学申请的时候需要注意的地方，希望大家可以明白自己在进行澳洲留学申请的时候最需要解决的事情是什么。明白自己目前所具备的缺陷有哪些，然后补足自己所不具备的地方，发挥自己的特点和优势，相信大家只要通过这样的手段就一定可以赢得澳洲名校的录取。